We are privately owned Steel and Metals trading business based in Brisbane CBD. We are
experiencing a period of rapid growth and as such, we are looking for a dedicated and
highly motivated individual to join our professional and committed team in an exiting and
interesting role.
Position title: Contracts Administrator
Position description:
The Contracts Administrator will be responsible for the efficient and effective contract
administration and reporting, as well as for managing the overall contract flow from the
order placement to the closure of the order. As the contract administrator you will also
ensure that the documentation is generated and maintained to a high standard.
The successful candidate will report to the Contracts and Administration Manager
providing vital support to the company and ensuring the effective and seamless day-today
operations of Cedex Steel and Metals.
Major accountabilities of position
Planning and Coordination
• Preparation of required contract documentation (purchase orders, Sales orders,
pre-costs, shipment reports per contract basis, etc.)
• Assist the business team with finalizing contract or agreement review with signature.
• Receive and distribute documentation from trading partners
• Ensure the accurate and timely updates of our system data and related reports.
• Assist with tracking, analysis and basic contract review.
• Liaise with the following stakeholders on a per contract basis:
o Customs Clearance – to advise what’s coming in and provide
documentation
o Cartage – to organise the transportation of materials from wharf to
customers
o Customers – to update on stock delivery times and other relevant
information
Order Management
• Assist in the entry of orders into the system to generate purchase/sales contracts,
packing list and invoices.
• Monitoring the contracts progress to ensure the goods and services conform to the
contract requirements.
• Maintain shipment vessel register
• Maintenance of Standard templates
Financial/Marketing Support
• Maintain customer contact lists and details
• Liaise with transport providers and customers on completed deliveries
• Assist in the preparation of accurate estimates and quotation per contract basis.
Office Administration
• Assist in preparation of presentations and reports
• Maintaining filing systems and management of documents.
• Answering and directing phone calls, distributing messages/inquiries
• Word processing and data entry
• Generate on demand reports for Stakeholders
Position Requirements:
Competencies
• Exceptional attention to detail and accuracy in data analysis
• Strong customer service skills
• Planning and Organisational skills
• Strong Communication skills both verbal and written
• Excellent interpersonal skills
• Proficient computer skills, Microsoft Excel and Database system
• Ability to research and analyse data effectively
• Ability to Work independently and as part of a team
Knowledge and Experience
• Confidence in interacting with customers
• Experience in filing and database management
• Previous experience in Logistics, mining and steel industry is an advantage
Key Business Relationships / Interactions
Contact Purpose
Contracts and Office Administration
Manager
Received leadership, coaching and direction
Finance Manager Partners with to provide support and assistance
as required
External business partners/Customers Build and maintain relationships to ensure
efficient and effective business operation
Traders Assistance in the monitoring and generation of
the contracts.
Key Performance Measures
• Accurate and efficient generation of all purchase/sales orders, documentation
and production reports
• Accurate and efficient records / file management system
• Liaising with external business partners/customers to get up to date information
• Nil customer/supplier complaints