PA Wanted
A temporary administrative position for 6 month.
Roles and Duties:
1. Discuss with the solicitor in respect of his daily tasks, put down in writing the daily schedule, and set Outlook task reminders
2. Plan the timeframe for each matter in light of the daily schedule of the solicitor, set Outlook task reminders
3. Monitor the progress of each matter, and remind the solicitor to complete the tasks as schedule by sending email, telephones, text message, and whatever methods that can reach the attention of the solicitor
4. Prepare client list that summarises the progress of each ongoing matter
5. Take telephone messages from clients and pass them to the solicitor in charge
6. Simple documentation preparation: filling in forms, drafting simple cover letters/emails, human error checks. To assist the solicitor in charge to complete and advance various matter as scheduled
7. Prepare billing and invoices for each matter
8. Assist the solicitor in charge to prepare file notes for each matter.
9. Assist the solicitor in charge in file management: open files, sorting documents, binding, scanning and uploading document with proper label to the server, to ensure each file to be ready for audit and in compliance with various regulatory requirements.
10. Bring attention to the management if the solicitor in charge cannot complete the tasks
Credentials required:
1. Law and/or accounting backgrounds.
2. Excellent communication skills, fluency in Chinese and English.
3. Attention to details.
4. Good time management skills.
5. can-do attitude.
6. strictly follow instructions from the solicitor in charge.
please email your cover letter and resume to: [email protected] |
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